Moving Policies and Fees

	This page contains information on the procedures and fees for moving in or out of the building. There is a section for Unit Owners and rental tenants, and the fee schedule and services provided by the management company related to the sale, refinancing and rental of units. Information about sublets and houseguests can also be found here. Application packages for prospective purchasers and renters are available for downloaded in pdf format at the bottom of this page. Moving procedures and fees for resident Unit Owners Moving in • New Unit Owners must notify the management company and make them aware that they will be moving into their apartment. • You will also be required to submit the following payments: A check in the amount of $250 payable to ETC Management Corporation, processing fee. A certified check in the amount of $500 payable to Chatham in Chelsea. This move-in deposit will be returned after the completion of the move-in, less the cost to repair any damage that occurred during the move. A certified check in the amount of $300 made payable to Chatham in Chelsea, This is a non-refundable move-in fee. A certified check in the amount of $500 made payable to Chatham in Chelsea. This move-out deposit will be returned after the completion of the move-out, less the cost to repair any damage that occurred during the move. • The move must be scheduled at least five days in advance with the Superintendent and the management company. Acceptable moving times are Monday through Friday from 9:30 a.m. to 4:30 p.m., except holidays. Moving out • Unit Owners must contact the management company prior to the sale of their unit. A fee of $250 must be paid to ETC Management Corporation. The management company will gather and execute the necessary documents for the closing of the sale. • The move must be scheduled at least five days in advance with the Superintendent and the management company. Acceptable moving times are Monday through Friday from 9:30 a.m. to 4:30 p.m., except holidays. Please note: Any Unit Owner not following these rules will be assessed $1,000. The Superintendent cannot allow anyone to move in or out of the building without authorization from either the management company or the Board. Moving procedures and fees for rental tenants Moving in New rental tenant(s) will be permitted to move into their apartment in accordance with the following regulations: • Unit Owners must notify the management company that an apartment is to be rented. • The lease and all the required forms in the renter's package, must be ﬁled with and approved by the management company and the Board of Managers. • You will also be required to submit the following payments along with your application. A check in the amount of $250 payable to ETC Management Corporation, processing fee. A certified check in the amount of $500 payable to Chatham in Chelsea. This move-in/move-out deposit will be returned after the expiration of the lease and the completion of the move-out, less any cost to repair any damage that occurred during the move-in and/or move-out. A certified check in the amount of $500 made payable to Chatham in Chelsea. This is a non-refundable move-in fee. • The move must be scheduled at least five days in advance with the Superintendent and the management company. Acceptable moving times are Monday through Friday from 9:30 a.m. to 4:30 p.m., except holidays. Moving out • The move must be scheduled at least five days in advance with the Superintendent and the management company. Acceptable moving times are Monday through Friday from 9:30 a.m. to 4:30 p.m., except holidays. • Upon successful completion of the move and inspection by the management company, the $500 move-in/move-out deposit will be returned less any cost to repair any damage that occurred during the move-in and/or move-out. Please note: Any Unit Owner whose tenant(s) does not follow these rules will be assessed $1,000. The Superintendent cannot allow anyone to move in or out of the building without authorization from either the management company or the Board. Management company fees schedule and services The fees are as follows: Sale of unit: $250 Reﬁnancing of unit: $75 Rental of unit: $250 The services provided by ETC Management Corporation in return for these fees are: Sale of unit • Accept applications, certiﬁed checks and all required ﬁnancial and personal documentation from all prospective Unit Owners. • Prepare the following closing documnets: certiﬁcate of right of ﬁrst refusal, certiﬁcate of insurance, estoppel letter, residential unit power-of-attorney and other instruments as may be required. • Coordinate with the management company's accounting department the settlement of any outstanding fees. • Bill and collect move-in deposit from prospective Unit Owners. • Schedule and coordinate closing with all relevant parties involved at ofﬁces of the management company. • Maintain accurate records of anniversary dates of deposits (if any) to be refunded. Refinancing of unit • Accept application, commitment letter and recognition agreement along with required ﬁnancial documentation. • Comply with lending institution rules regarding certiﬁcation forms, insurance forms and ﬁnancial status of corporation. • Obtain credit report of Unit Owner of record. • Coordinate with the management company's accounting department as to any outstanding fees to be collected on the unit prior to closing. • Prepare all documents, including estoppel letter and insurance certiﬁcation, and forward these to Unit Owner to be presented at closing. Rental of unit • Accept applications, all certiﬁed checks and all required ﬁnancial and personal documentation from prospective tenant(s). • Coordinate with th management company's accounting department as to any outstanding fees to be collected on the unit prior to processing renters application. • Review lease and ensure that it includes the Chatham in Chelsea standard rider. This rider requires written evidence of renter’s insurance and acknowledgement that tenant(s) will abide by all by-laws and rules of the condominium. • Obtain credit reports, housing reports and references of prospective tenant(s). • Forward all ﬁnancial and personal documentation to Board of Managers. • Bill and collect move-in deposit from prospective tenant(s). • Schedule move-in date and time. • Maintain accurate records of move-in deposits to be refunded. Rules regarding sublets and houseguests Subletting by a rental tenant A rental tenant is not allowed to sublet the unit they are renting under any circumstances. Any change in occupancy is considered a new rental and a completed application package and new lease are required. Houseguests To ensure the ability of the management company to monitor occupancy and to draw a clear distinction between tenants and houseguests, the following rules apply: • If neither the Unit Owner nor approved rental tenant is in residence in the unit, they are required to inform the management company of any houseguest(s) staying longer than two weeks. The name and permanent address of your guest should be submitted in writing to the management company. • If the Unit Owner or approved rental tenant is in residence in the unit, there is no requirement to inform the management company regardless of how long guests stay. • If it is found that a houseguest has made a payment to the Unit Owner or approved rental tenant, the situation will be considered a new rental. Under these circumstances all usual rental rules apply. Please note: Any Unit Owner whose tenant(s) does not follow the rules regarding sublets will be assessed $1,000. Any Unit Owner or rental tenant who does not follow the rules regarding houseguests will be assessed $250. Purchaser's Package Renter's Package